Uses of E-mail

•Anonymity allowed

–Exception: if it violates laws or other policies

•Can’t interfere with others’ use of e-mail

–No spam, letter bombs, e-mailed worms, etc.

•Personal e-mail allowed within limits

–Cannot interfere with university business

–Such e-mail may be a “university record” subject to disclosure

Security of E-mail

•University can read e-mail

–Won’t go out of its way to do so

–Allowed for legitimate business purposes

–Allowed to keep e-mail robust, reliable

•Archiving and retention allowed

–May be able to recover e-mail from end system (backed up, for example)

Implementation

•Adds campus-specific requirements and procedures

–Example: “incidental personal use” not allowed if it benefits a non-university organization

–Allows implementation to take into account differences between campuses, such as self-governance by Academic Senate

•Procedures for inspecting, monitoring, disclosing e-mail contents

Backups